This week’s article is by Mark Herschberg, an author and instructor at MIT. It is a companion to his interview on Innovating Leadership, Co-creating Our Future titled Essential Skills for Success No One Taught You that aired on Tuesday, October 19th, 2021.
There’s the old line:
Question: What if we train people and then they leave?
Answer: What if you don’t train them and they stay?
As we head into the new normal of a covid-norm world (post-covid doesn’t seem to be the right term because covid seems like it will be there to stay) what does it mean for our organization and the development of its members? Companies are already seeing higher than average turnover due to the great recession and expect to see it for another few quarters. Knowing a certain, higher than average percentage of your training dollars will walk out the door seems like a bad investment. Besides, HR and leadership are already stretched thin from re-opening offices, navigating the new normal, and dealing with a labor shortage; who has time to start a new program! But what if you could train for an insignificant amount of dollars and increase your retention at the same time?
Training traditionally is implemented with the “sage on the stage” model. Your employees are sent to listen to an expert. It means bringing the expert in or sending your team to some offsite training. Either way, it’s big dollars in direct costs, plus potentially additional travel time and costs. Today we can get that training virtually, but we know people tend to be less engaged watching a video for an hour.
Fortunately, there are existing models we can turn to. For decades, top business schools have used the case method. This is a form of active learning in which the class doesn’t simply listen but actively participates. It can involve case studies, discussion problem solving, reflection, or other techniques in which the members of the class don’t just listen but actively participate. It’s the technique we also use at MIT’s famed career success accelerator program.
A low-cost, easy to implement method is to implement learning pods at your organization. In business school students are broken into cohorts, groups of people with a mix of backgrounds. During a case study, each person contributes their thoughts based on their own knowledge and prior experience. The students learn in a stone soup manner, everyone contributes some insight to the discussion to create something much more valuable than anyone could have created on her own.
The cost of doing this is little to none. One method is to use a book. That’s basically the cost of a lunch per person, certainly not going to break your budget. You can also use free content, such as online articles, videos, blogs, or podcasts. What matters is that there is common content everyone reviews ahead of time. They can engage with content in 15-30 minutes and then have a discussion 45-60 minutes long. That’s a time cost of 60-90 minutes per cycle.
The groups can then meet, say twice a month to discuss the content. Much like with a business school cohort, it’s the class discussion itself that adds to real value. The content was just the nucleus around which the content is created.
There are several ways to structure this. The simplest is to create small groups, typically around 6-8 people, send them the content, and let them self-direct the conversations. So, with zero cost, and a couple of hours of planning overhead, you can create this training program at your organization.
If you want to go further, you can structure the groups in a number of ways based on seniority, department, or other factors. You can also be more proactive in guiding the discussion. For example, you can create discussion topics or questions for the groups to consider. You can ask groups to share their thoughts in an email thread, or on a company wiki so groups can share knowledge with each other. You can also do more advanced types of learning including bringing in speakers and workshops or running actual case studies. Organizations such as The Innovative Leadership Institute (ILI) have free resources that you can employ, such as the ILI’s six-year podcast library. You can also organize people into larger groups, but that takes more active organization since you need to actively moderate discussions of more than a dozen people or so. The Innovative Leadership Institute builds cohort groups based on the Position Success Indicator assessment to ensure learning partners are matched for optimal learning.
So far, we’ve created a no-cost development program. But it offers so much more. There are multiple, great secondary benefits from such a training program.
First, you increase employee engagement. Whether they’re on the brink of leaving or are currently happy in their roles, employees will feel more engaged with the company. It’s no longer just work for pay, but a company that cares about them and wants to train them up. This will only help with engagement and retention.
Second, it’s a chance for employees to build those important internal networks. If you create groups mixed across departments people will get to know co-workers, they might not otherwise come across. This helps to break down silos and increase cross-departmental communication.
Third, it creates a common language. If everyone has read Good to Great you can say “hedgehog”, and everyone knows what you’re referring to. Models, stories, analogies, and terminology now become part of the common language of the company, helping to improve how people communicate with each other.
This is not to say you shouldn’t do other types of training, but as HR resources are stretched actively recruiting, this is a low-cost, low-effort program to engage and improve your employees. You can create this on your own or use free online resources like The Career Toolkit Development Guide available at https://www.thecareertoolkitbook.com/resources.
Check out the companion interview and past episodes of Innovating Leadership, Co-creating Our Future, via iTunes, TuneIn, Stitcher, Spotify, Amazon Music, Audible, iHeartRADIO, and NPR One. Stay up-to-date on new shows airing by following the Innovative Leadership Institute LinkedIn.
About the Author
From tracking criminals and terrorists on the dark web to creating marketplaces and new authentication systems, Mark Herschberg has spent his career launching and developing new ventures at startups and Fortune 500s and in academia. He helped to start the Undergraduate Practice Opportunities Program, dubbed MIT’s “career success accelerator,” where he teaches annually. At MIT, he received a B.S. in physics, a B.S. in electrical engineering & computer science, and a M.Eng. in electrical engineering & computer science, focusing on cryptography. At Harvard Business School, Mark helped create a platform used to teach finance at prominent business schools. He also works with many nonprofits, including Techie Youth and Plant A Million Corals. He was one of the top-ranked ballroom dancers in the country and now lives in New York City, where he is known for his social gatherings, including his annual Halloween party, as well as his diverse cufflink collection.