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This blog is provided by Ashley Halsey, as a companion to the interview with Greg Moran and his interview on Innovating Leadership, Co-creating Our Future titled Evolving Leadership to Navigate Significant Disruption that aired on August 18th, 2020.
Working during these surreal times of COVID-19 has meant that many businesses have implemented remote working into their daily operations. This means holding virtual meetings, working from home, and trying to keep things going as straight as possible. However, when you’re leading a remote team virtually, there are a lot of difficulties you wouldn’t come across in the traditional way of working.
It can be a challenge to be a successful virtual leader, especially if it’s something you haven’t done before. To help you be as successful as possible; here are the tricks and tips every virtual leader needs to know.
Respect the Times
As a leader, you need to be aware that these are unprecedented times, and people are going through challenging circumstances. Balancing the work-home life while staying at home will be difficult for many and adjusting to these new ways of working will take time, even for months to come.
Being a successful leader means respecting and understanding and having patience for these difficulties, and then being proactive in helping your team through all the difficulties and hopefully make the best of this situation.
“You can do this by setting aside time to talk to staff as a group and individually so you can help them describe the obligations and challenges they’re facing, and then you’ll be able to address them and work with your team to provide solutions that work on an individual basis,” explains John Hammond, a leadership blogger at Draft Beyond and Researchpapersuk.
Making Sure People are Punctual
Timekeeping in remote working is still just as important as it is in the traditional working environment. Being punctual promotes a trusting culture within your team and helps to bring everyone together. If someone is late or people are casual when arriving to meetings, this can cause divides between people and your team dynamic will fall apart very quickly.
However, there are plenty of ways a virtual leader can incorporate and nurture this kind of culture. Firstly, make sure you’re laying down the rules quickly that people need to be attending meetings when the time is set. There shouldn’t be any kind of leeway on times.
Then, you need to make sure your meetings have agendas that can be followed to ensure that everyone knows what’s being spoken about, and you can stick to a time frame that works. If your company has back-to-back meetings, it may be worth booking 50-minute time slots for meetings, so people can get up and have a ten-minute break before heading into the next meeting of the day.
Remember, people will be late for some meetings. Life simply gets in the way, so think about how you’re going to deal with this. Communicate the problems that come with being consistently late, and the process of what will happen if the problem continues.
Spice Things Up Over the Long-Term
When you’re sitting in virtual meetings or in front of a computer screen all day, things can get boring very quickly, so as a leader, it’s up to you to get creative with how you can make meetings more interesting. For example, you might set up a small fun part of the meeting first that gets everyone to have some kind of input.
On a basic level, you might go around the group and get them to describe something they’ve been up too outside of work, or in the previous meeting, get them to prepare something for the start of the next meeting, such as a positive quote, or saying something they’re grateful for.
“Just like you would with team-building days or going to a bar after work, you may want to hold a virtual social meetup, where you could do something like have a fun quiz, or even asking a little question for everyone to give fun answers too. One of my favourites is Mug Monday, where everyone shows the coffee mug they’re drinking from,” shares Tina Harrison, a business writer at Writinity and Last Minute Writing.
Be Adaptable to Positive Change
Just because every other business in the world seems to be using Zoom to host their virtual meetings, that doesn’t mean you have too. From Microsoft Teams to Slack, you need to make sure you’re trialling different ways of working to see what approach works best for you and your team.
This doesn’t just stop at the video conferencing software you’re using. From cloud services to instant messaging apps, think about the solutions you’re using and how you can make things better for everyone involved. Of course, you don’t want to change things all the time, but rather have test sessions and then get feedback from your team so you can iron out the creases of virtual working.
Check out the companion interview and past episodes of Innovating Leadership, Co-creating Our Future, via iTunes, Google Play, TuneIn, Stitcher, Spotify and iHeartRADIO. Stay up-to-date on new shows airing by following the Innovative Leadership Institute LinkedIn.
About the Author
Ashley Halsey is a business consultant and writer at Essay Writing Services and GumEssays who has been proactive in helping businesses adjust to the current COVID-19 climate. Mother of four children, she enjoys travelling, reading and attending virtual business training courses.